Office Manager

Job Summary:

As the Office Manager, you will ensure the smooth and efficient daily operation of the office while fostering a positive, professional, and engaging workplace experience. This role involves coordinating with central departments, managing suppliers and budgets, supporting internal communications, and organizing office-wide events. With a service-minded and proactive approach, you help create a welcoming, organized, and high-functioning environment for employees and visitors alike.

Key Duties & Responsibilities:

• Act as the main point of contact for staff, visitors, and vendors (cleaners, landlords, caterers and contractors).

• Maintain clean (including meeting rooms and pantry), organized, and well-prepared office space, including maintenance and refurbishment.

• Act as a local liaison for HR, IT, Finance, and Internal Communication teams and ensure timely and effective internal communication, including intranet website maintenance.

• Handle general office & admin tasks such as scanning, printing, filing, tidying, organizing, handling in/outgoing (e)mail, expense admin and cover reception duties as needed.

• Identify and implement improvements in office procedures & routines to enhance employee experience.

• Assist in travel booking (also for international visitors and guests) and monitor travel-related data. Assist with meetings and visits from international guests (venue, hotels and catering). And act as the main point of contact.

• Order and maintain stock of office materials & pantry stock and monitor related invoices.

• Organize internal events and office celebrations (e.g., birthdays, farewells, activities, summer party and end-of-year celebrations).

• Promote and maintain a high level of health and safety awareness. Report unsafe conditions and lead by example in maintaining compliance.

Requirements

Qualifications / Skills:

• Secondary vocational or tertiary education (MBO/HBO) or equivalent working level.

• Proven experience (at least 5 years) in office management or hospitality coordination.

• Strong organizational and multitasking skills with attention to detail.

• Fluent in English (spoken and written), Dutch is not required but beneficial.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Independent, solution-oriented, and proactive.

• Strong interpersonal skills and a service-driven attitude.

Personal Attributes:

• Organized, responsible, and punctual.

• Positive, outgoing, and approachable.

• Able to work under pressure and manage multiple priorities.

• Willingness to be flexible with working hours when required

Please submit your CV along with a motivation letter and apply through our website. This position requires a minimum of 32 working hours per week. We follow an onsite work policy, so it would be ideal if you live within an hour’s commute from our office.