Executive, Business Support

Join one of the world’s leading energy solutions providers and discover how you can grow with Yinson no matter where you are in your career.

Yinson is passionate about meeting the world’s energy demands in a sustainable way. To achieve this, we believe in attracting great employees through the creation of a vibrant, progressive workplace that puts people first.

We’re always on the lookout for experienced and passionate individuals to be part of the team, working and collaborating effectively to make a difference and create impact with individuals, corporations, governments and the business world.

Who are we?

Yinson GreenTech is a wholly owned subsidiary of Yinson Holdings Berhad, a public limited liability company, incorporated and domiciled in Malaysia, and listed on the Main Market of Bursa Malaysia.

YGT is a green technologies solutions provider delivering clean, integrated and technology-enhanced ecosystems and services across the marine, mobility and infrastructure segments.

YGT’s strategic investments currently include an advanced hydrofoil system for electric vessels, e-bikes with swappable batteries, autonomous technology for electric vehicles and vessels, marine energy storage solutions and electric vehicle charging.

YGT currently has five main brands: MarinEV, ChargEV, DrivEV, RydeEV and DigitalEV.

For more information, please visit Yinson GreenTech at: https://ygt.yinson.com

What will you do:

• Act as a point of contact for the senior management, handling inquiries and requests with professionalism and discretion.
• Assist in calendaring & digital signing processes for documents as required by the senior management.
• Assist with personal claims for the senior management whenever necessary, maintaining accurate records and compliance with company policies.

Office Management:

• Oversee office management, including maintenance of supplies, equipment, facilities, pantry items, and other office-related needs.
• Coordinate domestic and international travel arrangements for staff, including flights, accommodations, transportation, and visa processing. Anticipate and proactively address travel-related issues.
• Process invoices from suppliers and third-party agencies for administrative items such as business cards and company shirts.
• Raise Purchase Requisitions (PR) for office-related items, acknowledge goods upon arrival, and assist with YGT Malaysia business units’ PR requests as needed.
• Manage vendor relationships and negotiations for office services and supplies.
• Coordinate office events, meetings, and gatherings, including sourcing quotations, scheduling, logistics, and preparation of materials.
• Arrange meeting logistics, including reservations, catering, and audiovisual equipment setup.
• Ensure adherence to housekeeping rules to maintain smooth functioning and compliance with office standards.
• Assist with onboarding of new YGT Malaysia staff, from induction to maintaining administrative records.
• Facilitate effective communication within the office and between departments.
• Assist with various ad-hoc administrative task.

Qualification & Experience:

• Proven experience as an executive assistant, office admin, or similar role, preferably in a fast-paced environment.
• A minimum of 3-4 years of experience in a similar executive assistant or administrative role is required.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and confidentiality when handling sensitive information

What can we offer?

You will be working in a culturally diverse organisation which fosters teamwork and mutual support. Our dynamic workplace not only encourages people to be innovative, creative, and open but is also geared to realising ambition. We provide mentorship and coaching to our employees in developing their professional career with us.

Yinson offers an excellent package of benefits and has offices located in a prime location in the City allowing for easy travel to and from work. Working hours are flexible with numerous company events held during the year.