Senior Document Controller

Location: Shanghai Office 

Yinson is a dynamic, equal opportunity employer with great organisational culture where people are valued and empowered to deliver powerful solutions.  

Senior Document Controller 

Join the dynamic team at Yinson Engineering Management (Shanghai) Co., Ltd. as a Senior Document Controller, based in our Shanghai Office. This important role within the Project Delivery & Supply Chain department under Offshore Production offers a unique opportunity to contribute to the success and efficiency of complex offshore engineering projects.

About the Role

As a Senior Document Controller, you will be pivotal in managing and maintaining all project documentation, ensuring that records are accurate, accessible, and compliant with company and industry standards. Your role will support project teams by facilitating the smooth flow of information, which is essential for the timely and successful delivery of projects.

Key Responsibilities

• Develop and implement document control procedures and systems tailored to offshore production project requirements.
• Maintain integrity and confidentiality of all project documentation, ensuring compliance with legal and regulatory standards.
• Organise, review, and distribute technical documentation, drawings, contracts, and reports to relevant stakeholders.
• Collaborate closely with project managers, engineers, and supply chain personnel to align documentation processes with project timelines and goals.
• Track document revisions and versions rigorously, ensuring that the latest and approved versions are readily available.
• Conduct regular audits of document control systems to identify and rectify potential gaps or improvements.
• Train and support project staff in document control protocols and best practices.

Required Competencies

• Adaptable: Able to efficiently manage changing priorities and requirements within fast-paced offshore project environments.
• Decisive: Confident in making timely, well-informed decisions to maintain document accuracy and control.
• Open: Demonstrates transparency and open communication with team members and stakeholders.
• Reliable: Consistently dependable in managing critical documentation and meeting deadlines.
• Sustainable: Applies sustainable practices in document management, promoting long-term efficacy and environmental responsibility.
• Technical: Proficient with document management software and tools, with a strong understanding of technical documentation, particularly in offshore engineering contexts.

Skills and Qualifications

• Extensive experience in document control, preferably in engineering or offshore production sectors.
• Excellent organisational and attention-to-detail skills.
• Strong communication and interpersonal skills, fostering collaboration across multidisciplinary teams.
• Proficiency in relevant document management systems and software applications.
• Ability to work under pressure and adhere to strict project deadlines.
• Understanding of industry standards and regulatory requirements related to document management.

Why Join Us?

We foster an inclusive and supportive work environment that values adaptability, reliability, and technical expertise. Joining our Offshore Production division offers you opportunities to work on challenging, impactful projects in the energy sector alongside passionate and skilled professionals. We are committed to your professional growth and recognise the vital contribution that thorough and sustainable document management makes to project success.

Location

This position is based at our Shanghai Office, providing a collaborative workplace with connections to global offshore engineering initiatives.

If you are keen to further your career in document control and contribute to innovative offshore projects, we encourage you to apply for this exciting opportunity.

If you want to team up with us as we dream and stride towards a better tomorrow – we would love to hear from you!